[Report] [Highlights]
[1. Provide services, acquire materials] [2. Manage Overseas Acquisitions plans] [3. Middle East and Tibetan staff] [4. Electronic iniatives] [5. Professional and new skills] [6. Additional]
[Goals]

Report of the Librarian for Anthropology and Religious Studies
June 2001 - May 31, 2002

Philip McEldowney
[ Resume || Email]

Highlights of the year 2001-2002

**As a selector and liaison, continued to ensure quick selection of needed and requested materials, provided bibliographic instruction, and gave tours for prospective professors

**Worked to improve library administration and programs, 1) by chairing the search committee for the Tibetan Studies Coordinator position as part of the Information Community program, developing and announcing the position description and starting to evaluate applications (until the position was suspended because of budget reductions), 2) by working with other departments and staff to facilitate, negotiate, and arrange for the necessary move of one staff member to the Cataloging department, which freed up office space of researchers working on digital projects, and 3) agreeing to be trained and work part-time at the public reference desk.

**Continued to work to increase the number of digital materials and improve the access to them, through completing the charge of the Electronic Thesis and Dissertation policy committee and making our recommendations, maintaining subject information web pages, attending an epublishing workshop and various presentations and discussions of the Scholarly Digital Support program, working on digitizing two sets of Page Barbour lectures, and learning more about digitizing processes.

**Participated in the university-wide programs and activities of the Center for South Asian Studies, and the national Committee on South Asian Libraries and Documentation.


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1. Continue to develop, strengthen and evaluate service (collections, bibliographic instruction, reference and information) to University customers, as the Librarian to the Anthropology Department and Co-Librarian to the Religious Studies Department and as Selector for the South Asian history program, and the Arabic, Persian, Hindi, Urdu, and Sanskrit language programs, in order to meet their teaching and research needs.

1.1) ensure that materials needed for teaching and research are acquired in a timely fashion;
**Reviewed titles regularly throughout the year and made selections from online sources, publishers print offerings, vendor slips, and publisher catalogs for firm purchase of materials; processed special 'purchase requests' in a timely fashion (usually within 2 hours of receipt) and other requests as they were given to me. Examples include Anthropology requests for Taiwan monographs and early 20th century Taiwan statistical and census microfilm, for videos, for detailed India maps for an article on present-day evidence of reincarnation, for a bibliographic listing of articles for a book on Louis Dumont's theory of Homo Hierarchicus, Asian and Middle East Languages and Cultures requests for music CDs and videos and India language maps and census statistics for a talk at Woodbury Forest, Religious Studies requests for Tibetan multi-volume texts from Lhasa and for sets of full-text CD-ROMs, and Government and Foreign Affairs requests for special monographs.
**Worked with acquisitions and circulation on a special request and special order for another copy of the multi-volume Linguistic Survey of India from August through November 2001, since the title could not be located within the library holdings.
**As liaison to University departments and Centers, I organized and conducted 9 library tours during the summer of 2001 and winter of 2002 for prospective candidates for the position of AMELC's Hindi language and literature instructor (2 candidates), for the position of modern South Asian history (2 candidates), for the position of Anthropology Tibetan professsor (3 candidates), for the visiting Page Barbour lecturer, and for the evaluator of the Center for South Asian Studies; also attended their presentations.
**Worked with acquisitions to manage the outsourcing of the cataloging of the Persian Chubak collection, by setting up a schedule to xerox the title and other pages of each title to send off to cataloging, and then to match cataloged records as they were made and add them to the library. Several titles needed extra efforts and I arranged for Persian language faculty to assist in that additional identification and cataloging process. All titles of the Chubak collection have now been added to the library, completing this 3-year specially project to acquire, transport, catalog, and add the gift of the Sadeq Chubak collection of about 1,000 Persian monographic and journal titles.
**Worked with periodicals and microfiche staff member, Anne Benham, as she works to revise web information, tips, and guides about the Human Resources Area Files.
**Met with 2 other librarians to request an improved and enhanced cataloging of the 19th and 20th century set of microfiche of the "Indian District Gazetteers," so that these important and rich documents may be available to researchers.

1.2) faculty and students are kept informed of new Library initiatives via individual contact, email announcements, and updated Web pages of selective scholarly resources,
**At the beginning of each semester and a couple of other times made email announcements of changes in the library; updated Web pages of the Anthropology and Religious Studies library resources; developed web pages for instructional sessions and each semester for the Center for South Asian Studies newsletter.

1.3) bibliographic instruction is offered and provided when requested, and
**Provided group bibliographic instruction for Religious Studies faculty in May and August 2001; for Anthropology undergraduates in two sessions in September and October 2001; and for a modern South Asia history class in September 2001; provided separate individual bibliographic instruction in my office with various faculty and with 3 Anthropology graduate students, 2 South Asia history students, and 1 Religious Studies graduate student; as well as answered bibliographic email queries, such as about the online "Book of the Dead" exhibit and the "Indian Videos" and Indian "Newstrack" databases.

1.4) my two coordinators are regularly informed of issues concerning my departments and programs, materials budgets and stewarded funds, and review of serials subscriptions.
**Met periodically with my Humanities and Social Sciences supervisor to discuss issues about budgets and funds, programs, and other matters. In the fall 2001, reviewed stewarded funds and wrote letters as required.

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2. Manage the Library of Congress Overseas Acquisitions plans so that:
2.1) relevant selectors will review materials and select titles, as well as make suggestions of profile revision, focusing this year on serials evaluation and possible cancellation; and that Library of Congress bills are paid by the end of October,
**Selectors reviewed South Asia materials about 4 times during the year though we shifted the 2nd floor location of books to be reviewed; Middle East faculty and selectors regularly reviewed title lists from Cairo Library of Congress (on average about 4 lists of 12 titles per week, except the special Cairo Book Fair for two weeks in February 2002 when the review increased to the same amount per day).
** South Asia serials were evaluated by Science and Engineering library selectors and 4 were cancelled. With Middle East faculty advice, 5 of 9 Middle East newspapers were cancelled..
**Two of the Library of Congress bills (Pakistan and Iran) were paid by the end of October, while the two larger bills (South Asia and Middle East-Cairo) were discussed and funds managed for their payment by the end of November using special Federal Express procedures. Because of possible anthrax presence, the first two bills were never delivered when the Congressional postal system was shut down in October 2001; thus, in April and May 2002 special efforts had to be made to pay again those two LC bills plus the Kenya LC bill.

2.2) my staff will receive training and develop the skills to process these materials and serve library customers;
**The staff took various classes and set up individual instruction and training sessions in order to develop their skills. I worked with my Tibetan staff member to develop his Learning Plan.

2.3) materials will be reviewed and re-located or deselected to improve access and the quality of the collection.
**Some Middle East materials were deselected.

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3. Help coordinate with staff to make Middle East and Tibetan materials readily available to researchers.
**Worked with the Tibetan staff member to ensure proper location of reference, monograhic, and serials materials.
**Worked with the Middle East staff member to ensure selected ordered titles were listed in VIRGO and received and added as packages arrived; that serials were properly identified and added; and that newspapers were quickly made available to researchers.
**With the Library's need to reorganize positions and rearrange location of library staff, helped in the discussion, organization, negotiation, and arrange during September through December 2001 with other library members to move the Middle East staff position to the 4th floor Cataloging department.

Ensure cooperation with the Tibetan digital information community project and support its developments.
**My Tibetan staff member and I worked with Tibetan digital project members to support their activities; helping to make physical office space available for project members.
**Chaired the library-wide search committee to hire a Tibetan Studies Coordinator for the library's Information Community projects, working from August 2001 through January 2002; selected committee members including a member from the Religious Studies department; worked closely with the library's Human Resources director and assistant, to set up meetings, working in 4 stages: 1) to develop a position description, 2) publicize and announce the position 3) receive, evaluate and rate candidates' applications, 4) organize and conduct on-site or distant interviews, and 5) make a selection to recommend to the Library for hiring. The committee successfully worked intensely for the first 3 stages and was starting to organize and set up interviews, when the search was suspended because of the state budget reductions. Subsequently there were 2 meetings in January 2002 to try to arrange for some continuation and coordination of on-going digital projects, and a library faculty member was selected to devote half of his time to this effort. In spite of the incompletion of the search, much was learned about various library processes, about other librarians, and about the issues involved with both the selection of library faculty and the library issues involved with a community information position.

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4. Continue strong involvement with electronic initiatives, so that
4.1) the library's goal to digitize and add materials to the collection are furthered, and
**Reviewed 2 national grant proposals for digital library projects in November 2001 (one through the University of Chicago and one through the University of Virginia) and agreed to devote as much as 10% of my time to the projects, if funded.
**Continued to add digital content, database files, and Table of Contents listings throughout the year; examples are the weekly Dawn newspaper from Pakistan, and TOCs of Social Sciences, Biblio, Seminar, and Indian Economic and Social History Review. Two new web resources make the TOC listings possibly redundant and unnecessary to continue: the Digital South Asia Library has added full-text and TOC access to the Social Scientist; and the Biblio has established its own web site, with full-text access to some of its articles. Neither, however, are as yet as up-to-date as my listings. Worked with other librarians to manage the database of Middle East titles.
**Purchased and added, as requested, full-text database of a digest of 1990s Sri Lanka newspapers.
**Attended sessions on digital topics: Intellectual Property talk by Uva Provost Robert McWright, a presentation of the Rossetti project, Ayers' Valley of the Shadow, Seaman's digital bibliographic journal, and a Staples' meeting on FEDORA and the digital library.
**Page Barbour digitization projects. Worked with Clemons Media Lab members to digitize sound cassettes of Bayly lectures (April 2001); helped plan and organize the recording of the 2002 April Page Barbour lectures by Shulman. Continue to work to publish these items on the web -- full-text, abstracts, and linked to digital sound recordings.
**Participated in the one-day workshop on epublishing in March 2002 at the University of Virginia, listening to presentations and discussions by international leaders in the field of epublishing, and gaining insight into future trends and learning of the great variety of e-publishers' experiences.

4.2) electronics resources and services for customers are publicized, improved, and made readily available. Focus on the Electronic Theses and Dissertation intiative, on other scholarly online communication, and on various electronic services to make them easily available and useful to customers.
**Maintain 5 library-wide web pages to provide information about subject selectors and material requests.
**The Electronic Theses and Dissertation committee met from May through August 2001, at which time we decided our recommendations and sent them to the library administration for the further development of that library digital initiative.

Continue to participate in and promote the Scholarly Digital Support project.
**As an SDS Policy committee member, met about 10 times in the summer and fall of 2001 to discuss how to evaluate digital and non-digital materials for selection and collection in the library of the present and future. In the winter and spring of 2002, attended presentations of digital librarians and separately met in IATH to discuss their ideas and the University of Virginia programs, including Jerry McDonough of New York University Digital Library group, Stephen Chapman of Harvard University, Anne Kenney of Cornell University, and Heather MacNeil of the University of British Columbia.

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5. Identify and pursue appropriate professional development opportunities so that new skills can be developed or present skills can be improved that will better serve library customers
**Attended classes on PDF creation, VIRGO searching, database searching, using Google, Sirsi workflows, and Dreamweaver; and had individual sessions on Dreamweaver and Sirsi workflows.
**Attended several classes in the Clemons Media Lab in order to develop digital skills for scanning, digital still camera use, video camera, videography, digital sound recording, and making digital content available on the web, mainly in February and March 2002.
**Reference desk work. Began training to work on the reference desk in January 2002, and continue since then to work for at least 2 hours a week.

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6. Additional activities.
**Continued on the executive committee of the national Committee on South Asia Libraries and Documentation (CONSALD), as co-editor of the online South Asia Libraries News and Queries (SALNAQ) journal, attending conferences and participating in meetings at Madison, Wisconsin (October 2001) and Washington, D.C. (April 2002). Continued as the webmaster for CONSALD, publishing web pages such as for minutes.
**Managed the funds and orders for the University of Virginia Center for South Asian Studies; attended their seminars, and their semester meetings, contributing to their newsletter with information about South Asia resources in the library.

--Philip McEldowney, May 2002.

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Goals for the Librarian for Anthropology and Religious Studies
June 2002 - May 31, 2003

1. Continue to develop, strengthen and evaluate service (collections, bibliographic instruction, reference and information) to University customers, as the Librarian to the Anthropology Department and Co-Librarian to the Religious Studies Department and as Selector for the South Asian history program, and the Arabic, Persian, Hindi, Urdu, and Sanskrit language programs, in order to meet their teaching and research needs. Specifically, 1) ensure that materials needed for teaching and research are acquired in a timely fashion; 2) faculty and students are kept informed of new Library initiatives via individual contact, email announcements, and updated Web pages of selected scholarly resources, 3) bibliographic instruction is offered and provided when requested, and 4) my coordinator is regularly informed of issues concerning my departments and programs, services, and materials budgets and stewarded funds.

2. Manage the Library of Congress Overseas Acquisitions plans so that: 1) relevant selectors will review materials and select titles, as well as make suggestions of profile revision, focusing this year on re-evaluation of the profiles; and that Library of Congress bills are paid by the end of October, 2) my staff will receive training and develop the skills to process these materials and serve library customers; 3) materials will be reviewed and re-located or deselected to improve access and the quality of the collection.

3. Help coordinate with staff to make Middle East and Tibetan materials readily available to researchers. Ensure cooperation with the Tibetan digital information community projects and support their developments.

4. Continue strong involvement with electronic initiatives, so that 1) the library's goals to digitize and add materials to the collection are furthered, and 2) electronics resources and services for customers are improved, made readily available, and publicized. Focus on scholarly online communication and on various electronic services to make them easily available and useful to customers. Continue to participate in and promote the Scholarly Digital Support project.

5. Identify and pursue appropriate professional development opportunities so that new skills can be developed or present skills can be improved that will better serve library customers.

--Philip McEldowney, May 2001

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Webber - Philip McEldowney
Last update: Friday, 08 June 2001.


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Responsible for library selector web pages; reformatted, updated in response to suggestions from selectors, and maintained the web pages on the Library server.
** Resources for Selectors
**Subject Guides for UVa Departments
**Subject Librarians for Academic Departments
**LC Class Assignments
**Out of Print resources

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