Troop 37 Nov 17-18 winter backpacking trip

Contact: Gary Banks, gbanks@virginia.edu, 434.981.9530.

Tour Permit number – 2007.11.15.01

 

SIGN UP DUE DATE IS NOVEMBER 12. 2007 AT THE TROOP MEETING

$15 /scout due with signup for food purchases

 

  1. Setup trip
    • Where: Cold Mountain, Hiking Directions and Map == In general, circuit hike of 6 miles total.  Gary B. to grab topo map.  Sunsets at 5:00pm.
    • Dates/Times: Leave Saturday, Nov. 17, 7:00am, Return Sunday, Nov. 18, early afternoon (noon). We can call from vehicles ahead to parents in C’Ville.
    • Purpose: Backpacking, winter skills.
    • Meals guidance: backpacking, stove cooking, no camp fires for cooking purposes, make cooking and cleaning easy because of cold, limited daylight, minimum cooking gear.  No cans.  One pot boiling water meals.
      • Breakfast Saturday at home Saturday before trip
      • Lunch Saturday – Patrol meal requiring no cooking
      • Dinner Saturday – Patrol meal, winter backpacking so remember weight, cold takes longer, and limited daylight hours.  Think one pot boiling water meals.
      • Breakfast Sunday – Patrol meal, winter backpacking so remember weight, cold takes longer, and limited daylight hours.  Think one pot boiling water meals.
      • Lunch Sunday – Patrol meal requiring no cooking or on transports.
      • Leave some food on bus for trip home
      • Personal Snacks like cheese and crackers, granola bars, and trail mixes (Cheerios, chocolate chips, peanuts, raisins, and M&M’s).
    • Money: Grub master can’t get stuck with food bill.   Food purchases will be shared.  Budgeted $10.00/person for food this trip.
    • Water: Bring nalgene bottle filled with water from home. Need troop level water pumps and platypuses.
    • Special items: – Can leave extra set of clothes and food stuffs in transports for return trip home.
    • Transportation: 
      • I’d rather have everyone listed with their information on the permit even if every vehicle doesn’t go.
      • Need 1) the vehicle's make, model and year, 2) how many people the vehicle can carry, 3) how much gear the vehicle can carry, 4) driver's license number and state, 5) insurance liability amount for each person, each accident and property.
    • Contact: Gary Banks, gbanks@virginia.edu, 434.981.9530. 
    • Attendance:  On-line.
    • Weather report: Monroe, Va.  Only for general weather conditions.
    • Forms:
    • Deadlines: 
      • Required troop parent permission form
      • Letting Gary know you going
      • Fifteen dollar group food deposit required.  Non-refundable.  Cash, check or money already in your individual scout account.  Money will be disbursed to grub master.  Balance held in your individual scout account.
  2. November 12, at Monday night meeting:
    • Have SPL/ASPL set aside time during meeting for “Patrol Corners” to plan for camping trip. Patrol leaders should -
      • Determine who is going and establish tenting arrangements.
      • Plan menus and assign grocery shopping, cooking, and clean-up responsibilities.
      • Determine who is responsible for bringing and maintaining various equipment needed by the patrol for safety, cooking, and navigation. Winter backpack camping so remember weight, cold and daylight hours.
    • Get list of adults going on trip. Have patrol member check to see if parents can drive/attend the outing.
    • Have SPL/ASPL conduct or arrange for someone to conduct any special training that might be necessary before the trip (how to pack for backpacking; cold weather camping; etc.).
    • Any special training for Tenderfoot - 1st Class Scout?
  3. November 12, Mon/Tues/Wed/Thurs:
    • Have SPL/ASPL get final count and names of those attending… if this cannot be done on Monday night because some Scouts are absent or there is not a Monday meeting, PLs call all members of their patrol on Tuesday and report totals and names to SPL/ASPL. The SPL is responsible for calling an adult coordinator by Wednesday evening with names of Scouts attending to allow time for the adult coordinator (Gary Banks).
    • On Wednesday and Thursday, adult coordinators call other adults, starting with those who have sons attending the activity. Gary Banks assigned.
    • A BSA Tour Permit should be prepared and a copy of the Driver/Vehicle Inventory should be faxed to the Stonewall Jackson Council office in Waynesboro. The fax number is 540.943.6676. The regular phone number is 540.943.6675 in the event of problems with the fax. Gary Banks assigned.
  4. November 17 Day of Trip
    • SPL/ASPL and PLs verify that everyone is present and properly equipped (food, tent, clothing etc.).  Troop and patrol and buddy gear distributed fairly.
    • Trip coordinator gets Scouts on bus or in cars/vans.
    • Once on trip supervise but turn it over to the SPL/ASPL