BSA Troop 37 CVille Camping Nov 2006

Troop 37 July 21-22 Maupin Field Shelter

Contact: Gary Banks, gbanks@virginia.edu, 434.981.9530.

Zach A.

BSA Tour Permit No.

As of: 7/9/2007 12:07 PM

What: Zach A. running the show. Shake out back packing tour. Backpack camping with elevation changes and a very moderate distance.
Purpose/Activities:

Maupin Field Shelter Info. Area map with distance from parking to shelter and local trails.
If you use Google Earth – Download this file for all the AT field shelter locations.
Approximately 1 hour 15 minute drive down I-64 and Blue Ridge Parkway

Sleeping: Tent.
Dates/Times: We will meet at the church on Saturday at 7:00am and arrive back at the church Sunday@12:00pm.
Meals guidance: Since we are backpacking, dutch ovens out, light, efficient, food. Patrol meal planning. Backpacking stoves. Saturday lunch through Sunday lunch in the field.
Money: Food purchases will be shared. Shared gas money for vehicles.
Water: Always bring nalgene bottle filled with water from home. Water filter needed for pulling water from stream. Two bottles ok since spring may be low
Special items: – Can leave extra set of clothes and food stuffs in transports for return trip home.
Transportation: We are using personal vehicles.
Contact: Zach A., or Gary Banks, gbanks@virginia.edu, 434.981.9530.
Attendance: See on-line outdoor tracker for specific patrol and adult attendance information.
Weather report: Sherando, VA is closet point. Only for general weather conditions.
Parent Permission: Submitting “Parent/Guardian Permission”.

The parental permission form invites updates to the scout's medical history since the medical form was completed.
I have a paper version available on-line to print and sign. No electronic method yet – sorry.

Have SPL/ASPL set aside time during meeting for “Patrol Corners” to plan for camping trip. Patrol leaders should -

Determine who is going and establish tenting arrangements.
Plan menus and assign grocery shopping, cooking, and clean-up responsibilities.
Determine who is responsible for bringing and maintaining various equipment needed by the patrol for safety, cooking, and navigation.

Get list of adults going on trip. Have patrol leaders and outdoor chair check to see if parents can drive/attend the outing.
Have SPL/ASPL/ASM conduct or arrange for someone to conduct any special training that might be necessary before the trip.
Special training needs?

Have SPL/ASPL get final count and names of those attending… if this cannot be done on Monday night because some Scouts are absent or there is not a Monday meeting, PLs call all members of their patrol on Tuesday and report totals and names to SPL/ASPL. The SPL is responsible for calling an adult coordinator by Wednesday evening with names of Scouts attending to allow time for the adult coordinator (Gary Banks).
On Wednesday and Thursday, adult coordinators call other adults, starting with those who have sons attending the activity. Gary Banks assigned.
A BSA Tour Permit should be prepared and a copy of the Driver/Vehicle Inventory should be faxed to the Stonewall Jackson Council office in Waynesboro. The fax number is 540.943.6676. The regular phone number is 540.943.6675 in the event of problems with the fax. Gary Banks assigned.

SPL/ASPL and PLs verify that everyone is present and properly equipped (food, tent, clothing etc.). Troop and patrol and buddy gear distributed fairly.
Trip coordinator gets Scouts on bus or in cars/vans.
Once on trip supervise but turn it over to the SPL/ASPL