Troop 37 Jan 12, 13, 14 Klondike Derby

Contact: Gary Banks, gbanks@virginia.edu, 434.981.9530.

As of: 1/3/2007 5:33 PM

 

  1. Setup trip
    • What: District Klondike Derby. Winters Wild 2007.  Pleasant Grove Park, Fluvanna County. The Klondike Derby is a great way for our young men to experience Scouting in the winter environment. With proper planning and equipment, this becomes another bonding experience to be remembered forever.
    • Where: Pleasant Grove Park, Fluvanna County.
    • Dates/Times: We will meet at the church on Friday at 5:30pm & arrive back at the church Sunday@12:00 noon
    • Meals guidance: We will be doing chuck-box cooking (in honor of our scout master!)
    • Money: Remember to bring $7 early registration fee.  Food purchases will be shared. 
    • Water: Always bring nalgene bottle filled with water from home.
    • Special items: – Can leave extra set of clothes and food stuffs in transports for return trip home.
    • Transportation: I believe we will use the bus.  I’ll get information for the permit.
    • Contact: Gary Banks, gbanks@virginia.edu, 434.981.9530.
    • Early Registration 1/5/07: Boy Scout & Venture Information and Registration (DOC or PDF). Chuck has notified Jeff G. the derby organizer already.
    • Attendance:
      • We need an adult to help run our station for the activities on Saturday - flags and “Nanook of the North”. “Nanook” is members will view uncovered objects for 1 minute.  After viewing, a list will be submitted of what was seen.
      • Adults: Jay, Chuck, Al (may)
      • Scouts: Jordan F., Chris H., Ben S.,
    • Weather report: Palmyra, Va.  Only for general weather conditions.
    • Deadlines:  Completing and submitting “Parent/Guardian Permission” Click here for flashpaper version or Click here for PDF for parent/guardian permission form.
  2. January 8, at Monday night meeting:
    • Have SPL/ASPL set aside time during meeting for “Patrol Corners” to plan for camping trip. Patrol leaders should -
      • Determine who is going and establish tenting arrangements.
      • Plan menus and assign grocery shopping, cooking, and clean-up responsibilities.
      • Determine who is responsible for bringing and maintaining various equipment needed by the patrol for safety, cooking, and navigation. Winter camping so remember weight, cold and daylight hours.
    • Get list of adults going on trip. Have patrol member check to see if parents can drive/attend the outing.
    • Have SPL/ASPL conduct or arrange for someone to conduct any special training that might be necessary before the trip (how to pack; cold weather camping; etc.).
    • Any special training needs?
  3. January 8, Mon/Tues/Wed/Thurs:
    • Have SPL/ASPL get final count and names of those attending… if this cannot be done on Monday night because some Scouts are absent or there is not a Monday meeting, PLs call all members of their patrol on Tuesday and report totals and names to SPL/ASPL. The SPL is responsible for calling an adult coordinator by Wednesday evening with names of Scouts attending to allow time for the adult coordinator (Gary Banks).
    • On Wednesday and Thursday, adult coordinators call other adults, starting with those who have sons attending the activity. Gary Banks assigned.
    • A BSA Tour Permit should be prepared and a copy of the Driver/Vehicle Inventory should be faxed to the Stonewall Jackson Council office in Waynesboro. The fax number is 540.943.6676. The regular phone number is 540.943.6675 in the event of problems with the fax. Gary Banks assigned.
  4. January 12, Day of Trip
    • SPL/ASPL and PLs verify that everyone is present and properly equipped (food, tent, clothing etc.).  Troop and patrol and buddy gear distributed fairly.
    • Trip coordinator gets Scouts on bus or in cars/vans.
    • Once on trip supervise but turn it over to the SPL/ASPL

 

 

Peter,

        It was suggested that Troop 37 look at obtaining parent permission forms for our outings at last night's parent committee meeting.  This issue was raised in light of the recent fatalities in Virginia involving scouters on trip.  The idea being that just because the scout shows up doesn't mean that we have parent or guardian's informed consent.

        My quick search on-line did not find a definitive word or policy from BSA on obtaining parental permission for our outings.  I'll keep looking. However, I've found plenty of Girl Scout references.  For example,

         http://www.sahuarogsc.org/forms/8-320a.pdf

        After reading the girl scout form and after taking scout outings before, I think we should obtain parental permission.  First, from a planning perspective the scouts and the parents should know what the specific activity involves.  The scout may or may not convey all the relevant information to their parent about the event.  The scout may or may not make a good judgement call on whether they should participate in a specific activity.  Parental supervision and guidance is invaluable.  Second, we have improved communications between the adult leaders and the parents remaining home before and during the trip.  In case of emergency, the home parents know about the trip logistics and can provide support.  Before the trip, the troop has done its best to allow a parent/guardian to make a more informed decision. Third, the parental permission form invites updates to the scout's medical history since the medical form was completed.

        Does adding the parental permission form make sense?

        YIS,

Gary